Work in Panels of Three Members
Republic Commission operates and makes decisions in panels of three members. These panels have to consist of at least two members chosen in accordance with the Article 141 paragraph 3 of Public Procurement Law, meaning that at least two members of each panel have to meet prerequisites to be elected Basic Court Judge, except condition concerning Judicial Academy, and have at least three years of work experience regarding public procurement. Panel president can only be the person meeting these requirements.
Presence of all members of a panel is necessary for a decision made to be valid.
Republic Commission’s Member cannot decide in protection of rights procedure if his or hers relationship with a party in the procedure equals relationship of contracting authority’s representative and bidder, as in Article 29 of Public Procurement Law.
Work in General Sessions
Principal legal positions concerning application of regulations covering the scope of responsibilities of Republic Commission are being adopted at general sessions attended by President and all Members of Republic Commission. President calls for general sessions as per actual need, per demand of four Members of Republic Commission, or if there is discrepancy in application of regulations between panels.
An expert might take part in work of a panel. Republic Commission compiles and maintains the list of experts, who in accordance with prerequisites of the law may take part in operations of Republic Commission. This list of experts may include only persons that are in the registry of court experts and that at the same time have passed the exam for public procurement officer.
Panel decides to hire an expert if it estimates that it is necessary to properly establish findings of fact and accordingly make a decision.
Claimant and contracting authority may propose hiring of an expert in case the estimated value of the public procurement exceeds the amount from Article 57 of Public Procurement Law. The panel deciding on public procurement in question at the same time decides on such proposal. It can decide that two experts from the expert list named by claimant and contracting authority get hired. The party that hired the expert covers the expenses reimbursement and expert’s fee, in accordance with the tariff established by Republic Commission. Claimant and contracting authority cannot name the expert with whom they have a relationship equal to the relationship of contracting authority’s representative and bidder, as in Article 29 of Public Procurement Law.
The expert does not have the right to vote for a decision of a panel.
Parties in the proceedings may propose that oral hearing is organized, if the complexity of findings of fact or legal situation calls for it.
Claimant can propose oral hearing through submitted request for protection of rights, and contracting authority may propose it in its response to the request for protection of rights.
Republic Commission decides on proposal for oral hearing.
Oral hearing is public and will be held on the premises of Republic Commission.
Oral hearing will be closed for public if that is necessary for protection of trade secret in accordance with the law related to trade secret protection, or for data protection in accordance with the law related to data protection.
The record on oral hearing is kept.
Deadline to Make and Deliver a Decision
Republic Commission has to decide on request for protection of rights within 20 days from the day it received regular request for protection of rights, and not later than 30 days from the day regular request for protection of rights was submitted. If Republic Commission before making its decision asks contracting authority, claimant, other parties to the proceeding or third party for additional documents, data, explanations, or opinions, deadline for making a decision starts from the day it received said documents, data, explanations or opinions. Exceptionally, in justifiable situations this deadline for making decision can be extended for 15 days, and both contracting authority and claimant are informed on this and reasons for this extension are given.
Republic Commission has to decide on appeal on contracting authority’s conclusion within 8 days from the day it received the appeal.
Republic Commission has to decide on appeal on conclusion of Public Procurement Office within 8 days from the day it received the documents regarding the negative referral.
The written decision of Republic Commission is to be delivered to contracting authority, claimant and selected bidder within five days from the day the decision was made.
Republic Commission is accountable to National Assembly.
Republic Commission delivers six month report on its activity to National Assembly, no later than September 30th and March 31st.